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Baby Shower – The Ultimate Guide

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Baby showers are perfect for celebrating a pregnancy with loved ones. But it can be daunting if tasked with organising or holding one yourself. So we have compiled this ultimate guide to help you plan and throw the perfect baby shower. This includes;

  • Guest Lists
  • Budget
  • Venue
  • Baby shower registry
  • Themes
  • Food and catering
  • Decorations
  • Furniture and Utensils
  • Gifts and Present Opening
  • Games
  • What to wear
  • Baby Shower Alternatives

Before we get started, you may have some questions about baby showers, so let’s get them out of the way first.

What is a baby shower and when is it held?
A baby shower is a party where family and friends gather to celebrate an upcoming birth. It normally takes place between 26 and 34 weeks and goes for 2 to 3 hours.

What happens at a baby shower?
At a baby shower, people celebrate the pregnancy and soon-to-be arrival of the baby. The venue is decorated, drinks and food is served and games are played. Gifts are given to help ease the expense of raising a baby.

Who is supposed to organise a baby shower?
A baby shower is normally held by a close friend or family member. The parents shouldn’t organise the baby shower themselves. Otherwise, it appears to be a gift-grabbing exercise.

Guest List

When deciding who to invite you should consider the following;

  • Who to invite – Who you invite is up to you. It’s your shower so you get the final say. Guests could include family, work colleagues, partners friends, and your circle of friends.
  • How many people should attend- The number of people you invite will depend on a few things. Including your budget and the size of the venue. Also your personal choice. You may want to have a small celebration while others may want an extravagant party.
  • Mixed sex or women-only event – Traditionally, the guests at a baby shower have been women only. Yet more and more couples choose to have both men and women attend.

Budget

The budget for your celebration will depend on how much you want to spend. A typical baby shower can range from a few hundred dollars to thousands. The major expenses will be your venue hire, catering and decorations. We go into further details on each of these below.

Baby Shower Venue

There are a wide variety of choices when selecting a baby shower venue. Below we have outlined some of the options and their pros and cons.

  • Home – A simple way to hold a baby shower is by having it in your house. You can cater yourself or get an outside caterer to come in. You can decorate how you like and make as much noise (within reason) as you wish. And you don’t have to worry about the time of year and the weather. The only downside is having lots of people in your house and the clean-up afterwards.
  • Park – This can be a simple yet beautiful venue to have a baby shower. Especially if the weather is nice. It’s an ideal venue if it is going to be a mixed-sex party. Lots of parks these days have BBQ’s but decorations will need to be kept to a minimum. The cost should be free depending on the park you choose but check with your local council.
  • Hall – This is my favourite idea and is very popular. The cost of hiring a hall is around the $150 mark, and most have a basic kitchen for you to bring food and heat up. Therefore reducing the catering cost. You can decorate the hall as much as you want and have all the space to yourself. The main downfall is you have a specific hire time, so your party will have to finish on time (Which could be a good thing). Also, you will have to clean up properly otherwise you won’t receive your bond back.
  • Restaurant – If you don’t mind spending the money and have a smaller guest list, a restaurant could be an ideal venue. The major benefits are not having to provide food and no cleaning up. The negatives are the cost and you don’t have the space to yourselves. Therefore missing out on baby shower traditions like playing games.
  • Virtually – Virtual baby showers became popular due to the outbreak of COVID-19. And people still like this idea so they can include people from around the world and other cities. If you would like to learn more read our in-depth article on online baby showers.
  • Beach – Like any outdoor event, you are at the mercy of the weather. But if that doesn’t worry you and you don’t mind sharing the space with the beach is a great venue. It can be a relaxed atmosphere where people can go for a swim and sit and chat easily. The cost is free at most beaches but in some areas, you may have to book with the council. Parking can also be a hassle, especially on nice days.
  • BBQ – A simple way to celebrate is by having a BBQ. Perfect as a mixed event and low cost as you can have it at a house, beach or park.

Baby shower registry

People will want to get you a gift to celebrate the upcoming arrival of your baby. To make it easier you may opt for a baby shower registry. This is a list held by a company that provides items you would like to receive at your baby shower. It normally comprises of products that will help with bringing up the baby in the early years.

It is common for baby stores and large department stores to offer the registry service. However, my favourite registry is babylist. This is where you select your favourite products from different stores and have them on a single register. For example, you can add a newborn swaddle from us, a pram from Redsbaby, and a zippy from bonds. All in the one list. I prefer this as you are not tied to the selection of one shop.

Themes

You may want to spice up your baby shower by adding a theme. The options are endless and only limited by your imagination. Below we some of the more popular suggestions;

  • Animals – Think elephants, jungle, whales, sheep, dinosaurs, unicorns and horse themes.
  • Outdoors – If you are an outdoors kind of person your theme could be about camping, woodlands, forest or a beach theme.
  • Sports – From car racing to golf, football to netball, a sports-themed baby shower is bound to be a hit.
  • Movies, Music, and Books – You could choose some of the classics like Star Wars, The Very Hungry Caterpillar, twinkle twinkle little star. Or some 80’s music or your favourite band.
  • Aquatic – An aquatic theme can be fun, especially if being held at a pool or beach. Themes including boys, sailors, mermaids and anything under the sea would look great.
  • Outer space- This theme is out of this world and can include the moon, stars, rockets, astronauts and aliens.
  • Occupation – Have your guests dress up in what they think the baby will do later in life. Some ideas are doctors, nurses, construction workers, pilots and firefighters.


Food and catering

Food and catering is a major cost. So the first thing to decide is who will do the catering. Will you have an external caterer or will you be doing this yourself? The season and the time of the party will have a big impact on what food you serve. You also have to consider your guests’ dietary requirements. And any allergies they may have. Here are some simple yet delicious catering ideas;

Food

Having quality food at a baby shower is essential. So if possible try to offer a selection of food everyone will love. Some ideas are;

  • Grazing plates – Always a favourite and perfect for year-round functions. They are easy to make and consume and don’t make much mess.
  • Sliders – These tasty little burgers always go down a treat. Ideal for a lunch or dinner snack but can get a little messy and leave guests hungry.
  • Cake – It’s nice to have something sweet and a cake is a good alternative to cupcakes.
  • Cupcakes – Always a favourite, cupcakes are a cute way of celebrating the baby shower. You can also have them custom-made. We had some cupcakes made by Andrea Cake Atelier to celebrate the opening of our Perth baby shop complete with little bibs.

Make sure you have catered enough and any leftovers can be taken by yourself or the guests.

Refreshments

You will want to offer a mixture of drinks for your guests. It’s best to choose a selection of alcohol and non-alcoholic drinks.

  • Tea and coffee – Perfect for having with your cake! Offer a large selection of coffee and teas as people’s tastes vary considerably.
  • Alcoholic – Whether you want to offer beer, champagne, wine, or (my favourite) apple spritzer. It’s nice to have some alcohol for those who want to have a drink.
  • Non-alcoholic – You will want to offer some non-alcoholic drinks too. Things like water, soft drinks, mocktails, kombucha, orange and apple juice are always welcome.

Baby shower decoration

Decorating a baby shower can be a rewarding and fun experience. It’s all about preparing the venue for your guests to have a good time. Below we have offered some ideas and where possible use environmentally friendly or reusable option.

  • Bunting- Our nursery bunting can also be used for the baby shower as decorations.
  • Balloons – I’m not a fan of using balloons due to their impact on the environment, especially helium balloons. But as this is your baby shower it’s up to you how you decorate.
  • Flowers – The more the merrier I say! Flowers can turn a dull space into a beautiful area.
  • Candles – Depending on the time of day and the venue you choose, candles can be a nice addition. Be careful not to set off any fire alarms or sprinklers.
  • Flower centrepiece – A beautiful flower centrepiece will bring the room to life. This is also something you will be able to take home and enjoy long after the baby shower.
  • Sign or Banner – A sign or banner welcoming guests to the baby shower can be a nice gesture. It’s also a good way for you to let your guests know they are at the right venue.
  • Keepsake or Card for guests to write in – Having something for your guests to pass on their best wishes is a nice thought. One idea is this baby journal where guests write on the cover while you fill out the rest after the baby is born.
  • Name tags – Although they aren’t decorations, it’s a good idea to have name tags printed out. This makes it easier for guests to get to know each other.
  • Flower wall – Another idea is to have a flower wall. This is a great photogenic prop that you and your guests will love!
Baby Shower Floral Wall

Although decorations won’t make or break the party, they will provide a nice ambience. Try and make the decorations as warm as possible so people are more relaxed and ready to have a good time.


Furniture and utensils

If you are having the festivities at your home you may need to hire, buy or use your own furniture and utensils.
Here we have listed some things you may need but your requirements will vary based on the venue, budget and style.

  • Table and Tablecloth – If you don’t have enough table space you could always borrow one. Or you can buy a foldable table from Bunnings. A few white cotton tablecloths are a nice addition.
  • Chairs – You will want to have enough chairs to cater for those who would like to sit. I’d work on having a seat for everyone so they can sit and eat. You may wish to not have any chairs as this will force people to mingle.
  • Eating Utensils – These days you can buy some very cool and stylish eating utensils. Stay away from plastic products and go for a recyclable bamboo option.
  • Napkins – Any major supermarket will have a selection of Napkins. If you do want to have something a bit extra you could get some printed with your baby shower details.
  • Spiral cake display – If you plan to have cupcakes, you should have a spiral cake display. They are cheap but add a little more style to your decorations.
  • Glasses – Make sure you have different types of glassware for the refreshments you serve. Get more than there are guests as they may have different types of drinks throughout the party.
  • Water Jugs – Have water jugs and lots of water in hand.
  • Hot water urn – A hot water urn is essential for those who want tea or coffee.
  • Cups and sources – You may want to splurge on a nice set of cups and sources. This way, after the party, you can have a nice set for yourself.
  • Teapots – A stylish teapot will add that extra bit of elegance to the party. Hide the urn out the back and serve people in a beautiful teapot instead.
  • Cart – If you don’t want to use tables you could hire a cart to serve all the food and refreshments. They look very cool and will bring that extra style to your baby shower.
Baby Shower Cart

Whatever furniture and utensils you choose, try to think long term. If possible buy items that you will reuse yourself in the future. If you don’t think you will use them again look into hiring them.


Gifts and Present Opening

Gift-giving is a major part of any baby shower. The idea is to give presents that will be used in the first few years of their baby’s life. Raising a child can be expensive, so any gifts are always appreciated.

  • How much to spend – It can be difficult to know how much a guest should spend on a baby shower gift. It will depend on your budget and relationship with the mum-to-be but can be anywhere between $40 and $140. The parents-to-be are more concerned with your attendance rather than the gift you give.
  • Types of gifts – When deciding what to give, choose something that will be used in the first 12 months and are practical. When we developed our baby hampers these are what we had in mind. For inspiration on gifts read our baby essentials list article or visit our baby gift shop in Perth.
  • When to open the gifts – During the baby shower, you will be given many gifts. You may not know when you should open your baby shower gifts. Traditionally people like the gift opening at the party but it is up to you.
Bub and Mum Hamper Wild Lavender Main Image

Gifts are a big part of the baby shower but it shouldn’t be the main focus. The parents-to-be would be more grateful for your attendance rather than the gifts.


Baby shower games

Baby shower games are a great icebreaker and a chance for people to mingle and get to know each other. Below we have listed some baby shower games you may want to include.

  • Baby name race
  • Baby unscramble
  • The price is right
  • Don’t say baby
  • Prizes – baby shower favours
  • Quiz
  • Relay race
  • Song game
  • Unscramble

We haven’t gone into great detail here as this has been covered in our article on baby shower games.


What to wear and dress code

Traditionally guests get dressed up for a baby shower. However, as the host it’s up to you to decide the dress code. If you are having a themed party you can ask your guests to dress up in that theme. And for yourself, you may want to include a sash or hat that says “Mum to Be”.


Baby shower alternatives

Some people are moving away from traditional baby showers and below is a list of alternative celebrations you may choose.

These are some of the options available for celebrating the upcoming birth of a baby. To learn more read our article on baby shower alternatives.

Whatever you decide to do, we hope that this baby shower guide has helped. If you have any questions or comments please feel free to reach out.

Designer Profile Picture

This article has been written by Luisa Figueroa. She has attended many baby showers over the years and is the owner, designer, and maker of the My Little Love Heart range of baby gifts and products.

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